Safeguarding

Newsletters may include pupils’ names, photographs, and details of school activities. The school decides what it can publish under its own safeguarding and consent policies.

Ocarino, a service provided by Red Robot Studios Ltd, gives school staff control over what is published and when, but it does not replace the school’s safeguarding decisions or make a public link private.

Anyone with the link can open a published issue without signing in. Ocarino asks search engines not to list issue pages and does not publish a directory of schools or newsletters, which makes an issue harder to find but does not make it private.

A recipient can forward the link, just as they can forward a newsletter email or PDF, and anyone who receives it can open the issue. Do not publish information meant only for specific people.

The school’s safeguarding policy and photo consents determine which photographs it may publish. Red Robot Studios does not make that decision.

If consent changes, remove the photograph and publish the change, and anyone who opens the link afterwards will see the updated issue. Publishing the change cannot remove copies, downloads, or screenshots already saved to personal devices.

To correct a date, name, photograph, or other detail, edit the issue and publish the change. The existing link will show the updated issue, and reviewed dates in the newsletter calendar will update. To remove the whole issue from public view, unpublish it.

Only school staff who are signed in to Ocarino can create or publish an issue, and sign-in links are sent to each staff member’s email address. When someone no longer needs access, email the address below to have it removed.

The school decides what to publish, and Red Robot Studios processes newsletter content through Ocarino on the school’s behalf.

Read the Privacy page for details about storage, Smart Assist, and data deletion. Schools can also review the Data Processing Agreement.

Email andrew@redrobotstudios.com with any safeguarding or data protection questions about Ocarino.